upload your
tender.
get your price.
No spreadsheets. No manual data entry. No Award rate research. Upload your RFP, scope of works, site plans and contracts — Bidpilot reads everything and returns a defensible annual price. Review the output before you submit.
- PDF WEG_RFP_Cleaning_Services_2025.pdf RFP ✓
- PDF Scope_of_Services_Part_A.pdf Scope ✓
- PDF Site_Plan_Building_Info.pdf Site Plan ✓
- XLSX Pricing_Schedule_Option_1.xlsx Returnable ✓
- Site Area
- 20,631 m² ← site plan
- Sanitary Bins
- 86 bins ← scope
- School Hours
- 8am–4pm ← RFP
- Contract Term
- 3 + 2yr ← RFP
- PDF Documents
- Excel Pricing Schedules
- Site Plans & Maps
- Scope of Works
- Existing Contracts
- RFP/RFT Documents
four steps,
zero manual entry
Upload your documents and let the AI do the work. The only thing you review is the output.
- Step 01
upload everything
RFP, scope of works, site plans, pricing schedules, existing contracts — all of it. Bidpilot reads every document.
- Step 02
ai extracts & prices
Bidpilot extracts site area, scope, frequencies, hours, special requirements — and builds the complete cost model automatically.
- Step 03
pipeline runs
Five stages — ingest, scope, plan, price, reconcile — run in around twenty minutes. You can leave the tab.
- Step 04
review the price
Bidpilot returns a defensible annual total ex-GST with the staffing model and Award rates behind it. Use the numbers in your submission.
built for how cleaning
tenders actually work
your documents become your price model
Bidpilot reads every document you upload — pulling site area from plans, cleaning frequencies from scope, hours of operation from the RFP, bin counts, toilet numbers, special requirements. It builds the complete staffing and cost model. You never enter a number manually.
- → Site area extracted from architectural plans and area schedules
- → Cleaning frequencies mapped from scope of works
- → Hours of operation, school terms, holiday scope — all read from RFP
- → Existing contract benchmarks extracted for comparison
- WEG_RFP_Cleaning_Services_2025.pdf Contract 3+2yrStart 29 SepWWCC required
- Appendix_1_Scope_of_Services.pdf 38wk term10wk holidayMon–Sat GAC86 bins
- Site_Plan_Building_Information.pdf 20,631 m²43 buildings2 campuses
- Pricing_Schedule_Option_1.xlsx Sch A–H mappedOutput format locked
- Staffing:
- auto-built
- Hours:
- calculated
- Award rates:
- applied
- Periodic:
- scoped
the right rate for every shift, applied automatically
Bidpilot knows the Cleaning Services Award inside out. Once it determines the staffing model from your documents, it maps every role to the correct Award classification and applies the right rate for the shift window — ordinary hours, evening penalties, before-6am, Saturday, casual. No lookup tables. No errors.
- → Cleaning Services Award rates current as at 01 July 2025
- → Shift penalties applied by start and finish time
- → FT, PT, and Casual — all classifications handled
- → Superannuation 12%, payroll tax 4.85% VIC — pre-loaded
| Role | Award basis | Rate |
|---|---|---|
| Onsite Manager FT · 8:30am–4:30pm | Above Award | $40.00 |
| Night Supervisor FT · 3–11pm | FT L3 after 6pm | $32.34 |
| Evening Cleaners ×10 PT · 6–11pm | PT L1 after 6pm | $33.61 |
| Early Morning Casual · 5–9am | Casual L1 before 6am | $36.19 |
| Saturday (GAC) PT · 4hrs | PT L1 Saturday | $42.65 |
- Manual data entry required
- 0
- Compliance built in
- Cleaning Services Award
- Less time on pricing
- ~90%
- From upload to priced tender
- ~20 min
Manual data entry required
AI reads the documents
Compliance built in
Updated 01/07/2025
Less time on pricing
vs. spreadsheets
From upload to priced tender
unattended
built from a real mistake
Bidpilot wasn't designed in a vacuum. It was built after working through what the cleaning industry actually gets wrong — and how much it costs.
The problem
Most cleaning contractors price tenders on gut feel, outdated spreadsheets, or rates that haven't been checked against the Award in years. The result is pricing that either loses the work or can't be delivered profitably.
A problem the cleaning industry has had for decades
What goes wrong
Wrong Award rates. Missing evening penalty loadings. On-costs estimated rather than calculated. Periodic cleaning underpriced. Sanitary waste as an afterthought. Small errors across a large contract add up to serious losses over a three to five year term.
Built from real cleaning industry tender experience
The fix
Bidpilot makes correct pricing unavoidable. Upload the documents. The AI prices it properly — correct Award rates, full on-costs, everything accounted for. You review it. You submit. No errors that compound over the life of the contract.
Bidpilot — a Baseline Consulting product
pricing
coming soon
We're still calibrating plans against real tender volume. Tell us what you'd use Bidpilot for and we'll quote it directly.
talk to us about a plan
Single tender, monthly volume, or whole-team access — same product, priced to match how you'd actually use it.
Request accessstop pricing
tenders manually
Bidpilot is invite-only while we onboard early customers. Tell us about the tenders you price and we'll get you set up.